How to choose venue for social event?

What is event or celebration categorized as social event?

Social event can be referred to birthday, wedding, gathering, awarding night, get together, reunion, baby shower, engagement party and many others.   This type of event will be more relax, socializing, fun, and some will have unique themes as well as some noise.

Besides social event, there are also other types of function, such as, meeting, seminar and conferences.  Each type of function will have different requirements and different concerns.  What important to one event may not be relevant for another event.

In this writing, I will explore some of points to consider before choosing a venue for social event.  Definitely, pricing is one of the factors but may not always come as the first decision making factors as there are many other important points to review and think about.

1. Location and accessibility

Location, here, will mainly refer to be easy access to the venue.  The guests who will attend the event maybe will not stay at the venue, in this situation, if the event will be held in a hotel.  Therefore, the venue will need to be reachable by different methods of transportations.

It is also good to check how many entrances that the venue has, so you can visualize on the possibility traffic not only related to the transportation but also to manage the number of guests who might arrive at the same hours.

When you invite anyone to your event, then, you definitely want them to come.  So, an accessible location will be a significant factor to consider.

2. Capacity of the venue

How many persons you plan to invite and are estimated to attend.  Do ensure that the chosen venue has sufficient space to gather all of your invitees.  You will also need to take into consideration on your layout design, decoration, foods and beverages set up so the place will look nice and comfortable, not to feel cramped.

3. Price and presentation

Social event tends to have flexibility in budget in order to have the event to be attractive and memorable.  Pricing will consider not only the figures but what is included with the offer, such as, variety and unique menu, how it is presented, flexibility in decorating and dismantling hours, and many others.

4. Tailor made

If the price and menu offered do not meet your requirements, can it be tailored made to suit your preferences?  Of course, it must be with understanding that good quality product will come with prices.

Tailor made price and menu means a mix and match food and beverages items and arrangement to suit your liking with a reasonable and an accepted price.

5. The venue’s person in contact

Doing an inspection to several different venues will be part of the process before deciding on your preferred place. Of course, you will expect to be assisted by an experience person of each venue as your point of contact.

Several points to think about related to the venue’s contact person,

• Does the contact person provide you with thorough information?
• Does the contact person give you several alternative solutions when you have difficulties or road blocks?
• Does the contact person understand your needs and wants and what is important to you?
• Does the contact person answer all of your questions?
• Does the contact person show a pleasant gesture and helpful?
• Does the contact person give a timeline to provide the offer?

6. Creativity

Depending on your design, decoration, layout and theme of the event, you might need to picturize on how the venue can be creatively and beautifully decorated.  Although some restrictions might be applied due to safety concern, but with some imagination and good communication, then the creative thought can transform the venue into a wonderful place for your event.

Wherever venue you finally choose to hold your event, do ensure that the event will become a wonderful and unforgettable memories.

Have a marvelous day.